Small Business Tips for Storing and Protecting Data

Sufficient storage space is essential in any business, small businesses are no exception. Small business owners may think this storage and the protection of data can be navigated when the time comes, but this is a dangerous way of doing it. As a small business, lost or stolen data could mean failure – it could mean losing valuable clients, or simply damaging your reputation.

So, to protect yourself and your business from hackers, cyber thieves or to avoid a human error when it comes to files and data, take a look at our list of storage solutions.

Cloud Computing

Cloud computing is probably the best way to store your data. It’s extremely safe and reliable, and the possibility of anything actually going missing or being stolen is virtually impossible. As a small business, you want to ensure you’re implementing safety measures on every level – including storage. Cloud computing has many advantages, and anyone with access to the cloud can retrieve the data no matter where they are. To make use of this storage solution, you will need internet access – but the list doesn’t get longer, or more complex than that. The only (possibly) complex part is backing up and managing the data – but there’s always someone to call for assistance, otherwise, a simple Google search is enough to get you through.

Memory Sticks/USB Flash Drives

Memory sticks are a really simple way of storing data and carrying it around with you, without transporting heavy files and folders. It’s also safe, provided that you don’t lose the stick. The problem with memory sticks, however, is that they can obviously get lost, but they usually only have a limited amount of space, and they may also get viruses and pose a risk to your data. The only data that should be stored on memory sticks is data that is less important, and wouldn’t put you or the business at risk, should something happen.

Google Drive

Google drive is a storage solution in itself, and in fact, one of the best there is. It may not be entirely secure for highly confidential data, but for working files it is ideal. If anything is deleted by accident, it can usually be retrieved. The data and files can also only be accessed by the person with the email that it’s been set up with – so no-one but you can get into your Google Drive. It’s great for personal use and for individuals in an office who work on different projects, but it’s also great for team collaborations as files can be shared with others, and team members can work on them simultaneously.

Industrial shelving

It’s likely you’ve seen shelving in warehouses or factories, but just because they’re typically used in industrial settings, doesn’t mean you should turn up your nose to using them in your office. You don’t necessarily need to get steel shelves; it could be made of any material – wood is popular for in-office use. One is also able to source various sizes, heights and dimensions to suit the space. Shelving really works well for storing data that is accessed on a daily basis (hard copy working files). It, however, is not ideal for highly important documents that you don’t want damaged. Fires and invasions could put the data at risk of getting lost.


Cabinets are another popular storing solution for an office, especially with the types of styles and designs you can source today. You can also get custom cabinets made to suit your exact space and needs, which is often an attractive factor for most businesses. Two tips we’d give to those considering cabinets is making sure they can be locked. The files or anything that’s stored is at risk of being stolen or tampered with if the cabinet cannot be locked. You may also want to consider only giving keys to those who require access, and not to everyone in the office. This will help in managing it a lot better and will, of course, improve the security of your data. Another tip (for those who consider investing in custom made cabinets), make sure the interior of the cabinet allows for improved organization of files, perhaps with in-built dividers, Apple refurbished.

One vital factor of storage is not about how, where or with what you’re going to store your data, the only thing you should really be concerned about is safety. Thinks about:

Online hackers – they can access the data on your computer, which is why cloud computing is so advantageous. Think about the possibility of it getting lost due to a technical error (another reason why cloud computing is a winner). Think about the possibility of fires or invasions, and try to strike a balance, with the knowledge you have.